Want everyone to have a chance at ALL of the entrees? Thinking about having a buffet at your wedding? If you are, there is one thing you absolutely have to remember. Make sure you make your line is double-sided.
I have seen many many weddings get really tied up with time when the kitchen puts the buffet tables up against the wall. Not having access to both sides of the table from a guest’s stand point, means you will have double the wait.
This may not mean much in a small wedding, but if you have a guest list of 100 plus people, you will likely end up with half of the people done eating before the other half has even started.
A great way to set p the tables when possible is to put a double setting of each dish on the table back to back, so people on either side see the same dishes on the opposite side.
Believe me, if you set up your buffet line like this, there will barely be any wait and allow extra time for any even more fun evening.
ALBANY NY WEDDING DJ WORKSHEET IS A MUST – TOP 4 REASONS
Whenever planning an big event with many people in charge of different aspects, you really should map everything out on paper so expectations are clearly understood. When hiring a wedding professional DJ, photographer, or caterer, always ask for their own custom worksheet. This will help, overall, in the communication department, and lead to the planning of your successful event.
Albany NY Skyline in yellow – DJ Kenny Casanova
Though there are many disc jockey and photographer planning forms out there on the internet, most wedding professionals provide their own custom document to help you prepared for wedding day activities and at the same time, get organized for themselves. Using a wedding professional’s own worksheet will help you better understand how they see a traditional wedding (and many non-traditional ones) will unfold. It also helps you communicate to the DJ what they need to know in a simple recognizable format, collecting everything onto a few familiar pages for the vendor.
Albany, NY Wedding DJ Kenny Casanova’s worksheet helps you get prepared for your wedding day activities. Our wedding DJ worksheet, as well as a photographer worksheet, will help you make sure that you do not forget anything on the hectic, special day when you get married. There are FOUR aspects that you will want to keep in mind when filling out your worksheet:
1) ATMOSPHERE – Some people want classy and elegant. Others are hoping to have an all out party celebration. Some people want somewhere in between. Checking off on the sheet and key songs/activities, plus the overall tone you are looking for will help us to better understand what you are looking for.
2) MUSIC PLAYLIST – Anything goes as far as options are concerned, so getting some ideas out onto paper will help customize the feel you are looking for. It is your special day so you decide how you want to plan the music for it. You can either create an involved hands-on playlist, or leave it up to us. While you do not need to write every song down that you would like to hear, writing down 10-20 might give the DJ a better idea of what you are looking for.
3) DO NOT PLAY LIST – Make sure to write down the songs you absolutely do not wish to hear, so that there are no surprises. We hate playing The Chicken Dance, for example, and would not play it, unless you asked. However, some DJ’s love it! If you didn’t put this song down on your plan sheet as a “DO NOT PLAY,” you may end up thinking your DJ clucked everything up, watching grandma flapping her wings. You can control this! 🙂
4) ACTIVITY OPTIONS – There are so many activities that you can engage in. Our worksheet has many of them listed and you can simply cross off or circle the ones you like.
If you would like to check out our latest worksheet draft, email me a request at ken@theDJservice.com and we will send it right over!
In planning your wedding, you’ll find yourself describing what you want to a lot of people (the wedding planner, the florist, the venue, your friends, your Mom, etc.) Sometimes people just can’t see it. They might go in a direction you weren’t expecting because they thought that’s what you wanted.
One neat tool to be able to explore the possibilities, and then make a visual representation of what you want the overall wedding theme to be ispolyvore.
This online tool is is a great resource to help you get your ideas out to wedding vendors and people helping you plan your special day.
Polyvore lets you make a collage of products and images. It is most often used for fashion collages, but wedding collages are popular as well. On polyvore, you can set up the ideal feel of the wedding. You don’t have to put in the exact items you have or will purchase. Set your budget aside, and create the dream wedding on polyvore. Then look to reproduce that look and feel for your own event.
Keep In Mind These 10 Songs and Make a Better Wedding
Here are my Top 10 Ways to Avoid Wedding Disasters, in music form. “Huh? How does that work?” Well, just think of these ten songs while planning your special day and you will have a safe and fun time for everyone. Each tip from this “playlist” (written by DJ Kenny Casanova) has a song that represents a potential “disaster-in-the-making” when you do not plan against it. HerAnd now for your Wedding Disaster playlist:
10. “Just The Two of Us” – Will Smith Make sure your wedding is a reflection of both of you; the bride and groom. Sometimes we forget to put in the personal likes and dislikes that make the event special. In the end, everyone should have some of the traditional wedding to make them happy, but also a mixed in balance of things that are important to the newlyweds.
9. Be careful not to waste… “Money” – The O’Jays
“Do we really need that extra decoration in the bathroom?”… “Do we really need a violinist in the hallway?”… The Wedding Industry is a big money maker. It is often easy to get caught up in all the options and wish for the very best of everything. This can get very costly, if you don’t pay attention to the little costs.
8. Plan out the ceremony and… “Have The Time of Your Life” – Greenday
The Ceremony is the most important thing. After all, the reception is actually the celebration of having had the ceremony. Spend a little time putting things together to make it memorable.
7. “I need Somebody to, HELP, not just anybody.” – The Beatles
Know who is running the show. This means if you hire a boring officiant for the ceremony, your ceremony will be boring. Also, if you hire a bad band, people will not enjoy themselves, or on the inverse, hire a lame DJ and get tons of hokey stuff like chicken dances and The Macarena.
6. “Singing in The Rain” – Gene Kelly Make sure to have a back up plan for everything that could go wrong. People often think, it could never happen to me, but they are the same ones who end up with ketchup all over the bride’s wedding dress. If you don’t keep this in mind, all your people could be stuck out in a rainstorm.
5. “More Money, More Problems” – Biggie Smalls
Stay to your budget. If you let them, the wedding professionals, caterers, and even your guests can end up costing you a fortune. Figure out what you want to spend and stick to it!
4. “I’m Here For The Party” – Gretchen Wilson It is not a good practice to get plastered the night before. Do you really want to be hung over on perhaps the biggest day of your life? If a bachelor / bachelorette party is set up for the night before, be careful you don’t spoil things for the day after.
3. Be a good host and think of… “Everybody” – Backstreet Boys
While it is your “day,” the reception will only be fun for everyone if you include everyone. That means perhaps playing some music you may not particularly like, or allowing something to happen for the good of the whole that you may not be particularly fond of.
2. “It Takes Two to Make a Thing Go Right” – Rob Base & DJ EZ Rock
Quite often, the bride takes over. Ladies, if you want the groom to enjoy himself, let him have a little fun in the planning as well. And if you have a groom that shows little interest in the planning element, give him total control of something. SOmetimes a theme wedding is a great way to get the groom in on the fun.
1. “Lose My Mind” – DMX
Don’t get stressed out and sweat the little things. If something doesn’t go exactly as planned, take a deep breath and move on. No one will care. We are all human!
Is Using a Wedding Planner Really The Right Choice for Everyone?
Not everyone can afford a real wedding planner, and quite often, some people do not even want one. Sometimes it would seem the quote “the more the merrier” when it comes time to do some wedding planning, however, for some, this may not be the case. In more cases than not, having “too many cooks will spoil the brew.”
Most often, people can help and everything will be just fine and turn out exactly how you wanted. However, wedding party members or relatives who either take it on themselves to become part time wedding planners can either become an asset to you, or can actually be a source of stress.
There are a few things to think about when bringing friends and family in for additional help.
1. Are you deciding for yourself what you are expecting the extra person to get done?
2. Do you really want to give them ultimate control, or rather guided direction? It is best to ask a few people for help with one small goal, then to put a lot on one person and have someone feel like they are actually in charge. If you put a family member “in charge” things may not go exactly your way, with the wrong person at the helm.
3. Has the person in question been helpful before, or are could they potentially be overly opinionated and pushy in times of stress?
4. Can you risk the friendship? I have heard horror cases where differences in taste result in problems. Weddings are stressful and can cause all sorts of in-fighting.
5. Does your spouse REALLY like the idea of the person helping?
So if you choose not to have Aunt Bertha run things now… You are not alone. If you have rented a hall that often books weddings, usually there is a person in charge of things that go with your expense. Use them!!! (Remember, however, they also have their own agendas as far as things to cut corners and save money. One way they do this is to push to have the cake cut earlier so that they can send staff home.
Also your wedding DJ is often your best bet for party planning at the reception. If they are a professional, not only will they be able to read your crowd and play all the songs you want, as well as others will enjoy, but they will organize the events along with your caterer and photographers so that everything comes off without a hitch.
Over the years, I have seen a lot of trepidation from customers who want to hire a DJ for their wedding. They have already decided that hiring a band is limiting, but they don’t know really what extra stuff a DJ will bring to the table. It is true. There are a ton of people out there who consider themselves “Disc Jockeys,” but they all offer many different things. There are a number of things to look for, to make sure you pick the right DJ for your wedding ceremony and/or wedding reception.
If you are in The Capital District, you are already going to hire me of course! So the rest of this article is for the rest of the world. (Just kidding!) …There are a number of questions and things to think about when hiring a DJ. Here is my Top 10 list of topics:
1. DO THEY KNOW MUSIC? Make sure they know about the music you like, and also the music your guests like. This is very important. If they are not very familiar with songs or artists across many genres, the music you get may not be what you are looking for.
2. PERSONALITY. Are they fun? Are they professional? Are they willing to meet you face to face if possible before hiring them? Will they share stories of experience, or pictures of them DJ’ing in action?
3. REQUESTS Do they have a huge library? If so and they are able to provide your party with pretty much any song ever, how good is their ability to screen requests? Make sure they are willing to take requests and customize the night for you and your guests. However, make sure they have a plan on eliminating song that people may ask for that you do not want at your reception.
4. CUSTOMIZABILITY. Can they cater to your specific needs, or do they force you into buying everything by saying everything is included? Individual packages are the key to finding an affordable DJ. If you don’t care about karaoke and lights and a smoke machine, but it is all including, you are probably being charged for it. Ala carte when the prices are reasonable could save you good money and get you exactly what you want without paying more.
5. EXPERIENCE ACROSS THE BOARD. Weddings have a little bit of every demographic. Try to find someone who has been doing it at least 3-5 years, and not only at a bar scene. Bars these days hire ANYONE, and the demographic is not exactly what you will find at your wedding.
Your DJ should have experience across the board and be able to tell you stories about all kinds of different parties that they have worked for. Sweet sixteen’s and school dances mean they can handle your young guests without a problem. Holiday Parties and other events may prove young to middle age is no problem. Anniversary and retirement parties mean they have experience in catering to older clientele. Make sure they have good experience in all categories and all your guests will be satisfied!
6. FAIR PRICE. Look around and see what other experienced DJ’s are charging. Find the DJ who seems right for you and in the ballpark.
Cheap DJ – Very cheap quotes may spell inexperience or desperation and could destroy your party. Make sure you know exactly what kind of gear the DJ uses, and also what kind of experience they have. Do they have different packages available? What do they do at weddings that make them worth looking at?
Expensive DJ – Overpriced DJ’s, on the other hand, may warn you not to go with any DJ who charges under, say $700, or whatever the overpriced DJ wants to charge you. They may say that under a certain price means a DJ is “not a professional” or “will do a lousy job.” This is ABSOLUTELY NOT TRUE. This only said to command more money and scare you into hiring them. Using fear tactics and negativity to try and secure your business is NOT GOOD BUSINESS. Trash talking other DJ’s openly is also a bad sign.
7. PROFESSIONALISM. Can they actually blend the music together? Some DJ’s have moved over to laptop set ups which can be great, but if they do not have professional DJ programs, then there could be gaps of “dead air” between songs. Ask about this first, as dead air in any dose can kill your party.
Do they offer something in writing? Do they have professional gear? Do they have a web site or something you can look at? Do they have a business card? Do they have back up DJ’s and or equipment available? Or is it only them with one set up? Can you see them publicly in action somewhere?
8. FLEXIBILTY. The DJ cannot be “stubborn” or “set in his own way.” They are there to serve you and do what you want. If you do not want The Dreaded Chicken Dance, then don’t let him tell you that is going to happen!
Are they okay with playing music that they do not like? Some DJ’s refuse to play certain songs, because they feel it may not get them gigs by potential customers at your party. However, if this is the case, then they are more worried about their image than they are doing a good job for you. They are there to work for you, not be a commercial for themselves. Make sure they will do what you ask them to, within reason. At the same time, make sure they do also know what is appropriate to play and professional. As Ali G says, “Respect!”
9. REFERENCES – Ask for references! Duh!
10. FUN AND CLASSY? – Can they do both? It takes a great DJ to be good in both departments. If it is your special day, you will probably want some seriousness, as well as craziness to remember.
