Man alive! Mother Nature can have a way making, or ruining your special day.
When people plan an outdoor reception, the often do so with the “it would never happen to me” attitiude. However, The past two years, as a wedding DJ, I have seen some pretty rainy outdoor weddings. While an outdoor wedding can be totally awesome, when the weather does not cooperate, it can be a disaster if you do not have some planning, in order.
1. Plan well. While you have to plan ahead and cannot know what the weather will be on a particular date exactly, you can still try for the right season. Plan your outdoor wedding day for a time of the year that averages good weather that is comfortable.
2. Have a Backup Plan. You can’t predict what the weather is going to be. Rather than stress about it, plan for a site which will allow you to move the entire wedding to an inside location easily.
3. Alert your vendors! All of your vendors should know that it is an outdoor wedding. It sounds easy, but often this is forgotten and sometimes certain precautions need to be taken by your professionals to make everything work out well.
4. Dress for the elements. Choose fabrics that ensure comfort on the big day. Think about the later hours of the event as well.
5. Keep your guests’ comfort in mind. Also, make sure to let your guests know that the wedding will be outdoors. Prepare them so that they may dress appropriately.
6. Decorations. Remember, decorations have to brave the elements, and sometimes they may ruin photos, as well. Look for natural or built-in points of beauty for great backdrops and photo opportunities, rather than to try and plot lots of unnecessary decorations.
7. Invest in a good tent. You get what you pay for and you do not want to be dodging downpour streams in the middle of the dance floor. Take no shortcuts when renting a tent, or deal with sunburns and tidal waves.
Some brides remember drawing themselves with veils in crayon in preschool. Others remember practicing a new surname on the back of a a high school notebook. It seems that just about every bride-to-be has dreamed about getting married practically since they were little girls. They all seem to want the same quality; perfection. However, the reality is …dreams do not always unfold into reality.
Perfection. Can it really happen? Yes, but only with the right mindset. The only real way to be happy with your reception is if all the people around you are happy. The big question to ask, therefore, should not be “What do I want?” but rather, “What do I want for my guests?”
By asking this question every time you plan an aspect of your party, you are planning from the guests’ perspective. Planning using the “Big Question” instead of something more selfish and meaningful to only you, will spawn a number of sub-questions that go along with it like, “what do I want my guests to say when they sit down?” and also, “what do I want my guests to say when they walk out the door?”
People say location is everything, but I would argue there is another component to the equation. Demographics. Thinking about who is going to be there before you actually plan, will make your reception “the best wedding of all time.” Different people like different things and you have to have a happy medium of what they will like and what you will like too.
Be a good host and your party will be good. It is just that simple. Realizing that you are trying to accommodate all of your guests’ wishes from a great wedding reception is only the first step. Next, you have to do your research. Your homework is to find what really makes you happy, and also makes every guest attending happy as well.
Think how many weddings happen across America. Because wedding receptions happen everyday everywhere , it is safe to say thousands of reception options have been created and your answers are out there. You just have to find them. Using this planning philosophy can work in every area including food, entertainment, music and even the overall look & layout of the decor.
Be unselfish and be kind. Let’s apply this unselfish planning thinking from the guests’ perspective to one particular aspect of the reception: The Cake. While you may absolutely love the idea of a classy cream cheese carrot cake, Uncle Charlie may absolutely HATE IT. That doesn’t mean you have to be unselfish and not have carrot cake, it only means you have to think outside of the box.
If you really want to be happy, make those around you happy and your happiness will follow. Ask yourself questions from their point of view. What would my guests like to see in a cake? How can I make everyone happy? In this case, why not try WEDDING CUPCAKES. Have you heard of this? You tier up a wedding cake display with many different types of cup cakes, in displayed in the shape of a traditional wedding cake. Everyone, including you and Uncle Charlie is now happy.
I tell my clients that if you really want to have your guests look back at attending “the best wedding ever,” keep them in mind as much as yourselves. Happiness breeds happiness. Playing your favorite songs is important and fine, but remember to always involve some of your guests’ favorite songs as well-even when they might not involve the same types of musical tastes. Find the happy medium, it is out there.
Here is an idea… How about a wedding fit for a King? An Elvis-themed wedding can be as elegant and fancy, or as fun and crazy as you would like it to be.
Elvis had many faces over his life. He was a lady killer, rockstar, country man, Las Vegas staple, and clean cut man of class, depending on when you saw him over his career. Also, Elvis’ Blue Hawaiin period can allow for a more laid back pacific feel.
So what can you do?
First and foremost, pick out the Elvis look you want most and dress your bridesmaids and groomsmen accordingly. If you still want some traditional tuxedoed look for your wedding ceremony and really only want the Elvis theme for the reception, the perfect way to incorporate the theme subtley is by dressing only the goormsmen of the wedding party’s feat in Blue Suede Shoes. Then choose a matching shade of blue for the bridesmaids gowns!
But if you really want to go all out, how about ushers who are all dressed as Elvis impersonators for the big day? And how about a ballad for the wedding march and walk the aisle to Elvis singing “Can’t Help Falling In Love With You”.
Once you hit the reception, anything goes.
Peanutbutter and banana sandwich horsduerves are a must for a conversation piece. Also, add some 50’s sunglasses on every table and some hawaiin leighs.
This is NOT a DJ Kenny Casanova Set Up. A Professional Disc Jockey is very concerned with image.
The other day, I saw a message posted on a message board explained how to DJ your own wedding. I was like, “huh? How can you do that?”” It is true that you could save money, but at what expense? I just thought I would throw a few thoughts at you on why I believe that the professional DJ is needed especially at a wedding, at all costs.
1. If you are planning on anything traditional at your wedding, you know that you will need a sound system, including microphones for things like speeches, toasts and/or blessings.
2. An iPod cannot speak and offers no interaction with the guests. A good DJ hypes up great introductions, instructs on custom activities and also special announcements. If you have a crowd that needs prodding to jump up and dance on their own, an iPod will just sit there and allow the night to unfold into a boring reception.
3. While the iPod itself may cost less than a professional wedding DJ, how do you plan on amplifying the music? Sitting around an iPod dock isn’t going to cut it. To rent professional equipment, you come very close to some DJ’s actual price.
4. The professional wedding DJ also acts as a wedding planner/organizer. An iPod doesn’t know when is the best time to toast, dance, eat, drink and/or cut the cake actually is. , etc. Experience is something that can’t be pre-programmed.
5. A professional wedding DJ doesn’t just play random “shuffled” songs. The good DJ looks at the audience at hand, reads the crowd and constantly adjusts the music selections to get or keep people dancing.
6.Finally, what happens if your rented equipment fails. Do you want to rent an additional backup system to have on hand?
If you are having a laid back small reception, you may be able to get away with supplying your own background music. However, if you are hoping for a crazy party with dancing, energy and excitement, no machine can replace a man.
Drop me a line with any comments! I would love to hear them. ken@theDJservice.com
Is Using a Wedding Planner Really The Right Choice for Everyone?
Not everyone can afford a real wedding planner, and quite often, some people do not even want one. Sometimes it would seem the quote “the more the merrier” when it comes time to do some wedding planning, however, for some, this may not be the case. In more cases than not, having “too many cooks will spoil the brew.”
Most often, people can help and everything will be just fine and turn out exactly how you wanted. However, wedding party members or relatives who either take it on themselves to become part time wedding planners can either become an asset to you, or can actually be a source of stress.
There are a few things to think about when bringing friends and family in for additional help.
1. Are you deciding for yourself what you are expecting the extra person to get done?
2. Do you really want to give them ultimate control, or rather guided direction? It is best to ask a few people for help with one small goal, then to put a lot on one person and have someone feel like they are actually in charge. If you put a family member “in charge” things may not go exactly your way, with the wrong person at the helm.
3. Has the person in question been helpful before, or are could they potentially be overly opinionated and pushy in times of stress?
4. Can you risk the friendship? I have heard horror cases where differences in taste result in problems. Weddings are stressful and can cause all sorts of in-fighting.
5. Does your spouse REALLY like the idea of the person helping?
So if you choose not to have Aunt Bertha run things now… You are not alone. If you have rented a hall that often books weddings, usually there is a person in charge of things that go with your expense. Use them!!! (Remember, however, they also have their own agendas as far as things to cut corners and save money. One way they do this is to push to have the cake cut earlier so that they can send staff home.
Also your wedding DJ is often your best bet for party planning at the reception. If they are a professional, not only will they be able to read your crowd and play all the songs you want, as well as others will enjoy, but they will organize the events along with your caterer and photographers so that everything comes off without a hitch.
Mr. & Mrs. Pete & Michelle Sefcik, under the masks.
As you probably already know, I am a huge “theme wedding” fan. In fact, I am set to have my own on a pirate theme wedding come next April when I marry Maid Maria. This past Saturday, I DJ’ed a Halloween wedding in Grafton, NY that was great fun.
Something interesting that I would like to share; groups of people came in themes to match the tables organized into costume categories!
Halloween Theme Wedding Seating that Counts
An interesting idea for a Halloween theme wedding is to organize your guests by costumes at each table. There are different ways to do this. You know your guests better than I do. You can either try and get a list of what people will where, or attempt to offer movie themes and other group-like categories for your guests to chose from.
At this particular wedding, we had a Superhero table, complete with Batman, Superman, Clark Kent, Wonderwoman, Spider-man, Wolverine and a Transformer to boot.
We also had an Wonderland Table, with Alice, the Queen, The Mad Hatter, and a Door Mouse. And, one other cool table was The Wizard of Oz table, with a male bearded Dorthy, The Lion, The Witch and a person actually dressed as a chuck of the yellow brick road!
Another table was the Seriel Killer table. Another grouping was cartoons. Another setting was monsters. For your Halloween wedding, the grouping ideas can be endless.
Early on during the cocktail hour, as certain characters started to enter, I gave them their own entrance, aligning their costume to a related song. It was really fun to give them each time to shine by playing songs that went well with each character. Great fun was had by all!
