As you may have read in our FAQ section, it has been said that a good rule of thumb is to book your entertainment 6 months ahead of time, when possible.
HOW MUCH TIME DO I REALLY NEED TO BOOK MY DJ OR VENUE? IS SIX MONTHS GOOD ENOUGH?
A Few “Rule Of Thumbs” About Booking Times For A Big Event
With three new venues all on State Street in Albany, there are certainly a lot of options in our area to look at, as far as where to have your wedding. However, that doesn;t mean they will all be available for the date you are hoping for.
Booking your DJ & wedding hall six months ahead of time is a good rule of thumb, but it is not always going to guarantee you will get the exact venue location(s) or the specific DJ that you want. Timing and availability are everything.
Q: IS IT EVER TOO LATE TO CALL? – A: Never! If you have a gig tomorrow and want a DJ last minute, or if your DJ service cancelled on you (those bastards!) …CALL US ASAP! We have covered a number of weddings for slacker DJ’s who canceled with their bride within one day. We actually work well pinch-hitting. We have always pulled off these last-minute bookings with high accolades!
Q: HOW EARLY SHOULD I PLAN TO BOOK A PARTY/EVENT PROFESSIONAL? – A: The bigger the event, the more advance notice you should give. Sometimes, however, even six months ahead won’t guarantee the specific hall, caterer, or DJ that you really want, so do not delay. Always call ASAP, and work out the details later!
Q: WHAT IS CONSIDERED PRIME TIME FOR A PARTY/WEDDING? – A: The most popular dates are Saturday nights, falling on April thru to November. When you select a Saturday for the day of your event, typical 9-to-5 weekday working guests have all of Saturday morning to arrive, and all of Sunday to get home.
Q: SHOULD I BOOK MY PARTY ON A HOLIDAY? – A: We always suggest staying away from booking on holidays. While you may think that choosing a day that many may have off of work may be the way to go, it also can actually reduce guest availability. A Halloween-themed wedding can be very fun, but if it actually falls on the 31st, some parents will take children out to trick-or-treat. Also, keep in mind that people plan for their day offs far in advance.
Q: WHEN SHOULD I BOOK MY VENUE? – A: The smaller the town, the more time you actually need!!! Only about 24 people can book a Saturday night for one particular venue during “Prime Time.” If you really want a good selection, start a full year ahead, or even 18 months.
Q: WHEN SHOULD I BE BOOKING DJs, PHOTOGRAPHERS, WEDDING PROFESSIONALS? – A: While six months ahead is a good rule of thumb for reserving good entertainment, it’s still always crap shoot, when you really want a particular name DJ, band, or photographer. I have found that at the six month ahead point, sometimes we are already booked, sometimes not.
Many Things to Think about On Selecting Your Actual Wedding Calander Date
1) DATE SELECTION – Before booking your DJ, you really should figure out the right calendar date. The safest dates usually fall between spring and fall and are usually Saturday nights so that your guests have Sunday to get back to work, or recover. However, wedding dates in the North East drop off dramatically after Fall. Think about it. Most brides do not want to drop $10,000 on a party where guests could potentially get snowed in. Booking in this time frame of Spring to Fall on a Saturday night means you usually have to pay full price. This is prime time for halls, catering companies, Disc Jockeys and Bands.
Anytime before May 1st and after November 1st is an easy date to get and could save you money in hall/catering due to discounts.
2) STAY AWAY FROM HOLIDAY/SPECIAL DATE COMPETITION – Make sure your date doesn’t conflict with Thanksgiving plans, as you do not want to compete with other plans that your guests may have. Dates that sound good like Halloween, Christmas and New Years or even the Saturday before Veteran’s Day (so people can turn it into a long weekend) may seem like a good plan, but remember, that means your guests may have these dates for something else and will ultimately not make it to your special day. Always check with family members, parents or other significant people so you know that that there are no conflicts.
For example, a Halloween-themed wedding can be fun, but if it actually falls later in the day to eveneing on the 31st, think about how many parents will not come because they want to take their children out to trick-or-treat.
3) CHURCH & HALL AVAILABILITY – In medium and bigger cities like Albany, NY, with six months advance notice, you generally can find something good, but not always the exact hall you are looking for. In smaller towns, you definitely book the church and/or hall first and much earlier than six months. If there is a popular place that you have in mind, it could be difficult to get the prime time which often is 5:30 pm and after on Saturday, during May thru October. Only about 24 people will grab up a Saturday night for any particular spot during this time frame. And if your town is very small with only one or two places that could hold a decent wedding, reports show that some people may start booking it up even a full year ahead of time, or even 18 months.
When You Should Make a choices on Booking Entertainment
When Should You Book Your Wedding DJ in Albany NY?
1) BOOKING DJs & BANDs – Unless in the rare occasion you have planned the DJ first having one favorite absolutely in mind, usually the hall is booked first. Once you have reception and ceremony locations booked solid, you should go ahead book the entertainment.
From my experience, allowing for six months advance notice isn’t bad when booking a DJ service that has multiple DJs available, but it is a a roll of the dice when you are specifically trying to book one particular DJ name from one particular entertainment company for your wedding.
I find that at the six month point mark, 50 percent of the time I am already booked when a bride is requesting me by name.
2) BOOKING PHOTOGRAPHERS – Using the same rules as above with booking the DJ, from my experience, six months advance notice isn’t horrible when booking a photography, but it is a crap shoot when you are specifically trying to book one particular photographer by name for your special day.
3) BOOKING PRIME TIME SLOTS – For entertainment booking like Disc Jockeys and bands during the prime time season of spring to fall on a Saturday night, the early birds start planning in the fall for next early spring or summer and they usually get who they want. People who wait until after the new year sometimes grab who they want, but it doesn’t always work out that way.
If you are looking at a Friday or a Sunday party and/or in the ealry spring or later in fall, less booking advance time maybe needed. (You also can often save some good money as well. Make sure and ask for a discount as halls and entertainment companies often will give you something for filling empty spots or time slots that don’t fall into the prime time category!)
Every bride-to-be has dreamed about getting married practically since they were little girls. Some brides remember drawing themselves with veils in crayon in preschool. Others remember practicing a new surname on the back of a a high school notebook.. No matter how you cut the wedding cake, every bride-to-be wants their wedding to be considered happy, special, and sometimes “THE BEST THERE EVER WILL BE.” However, the reality is …dreams do not always unfold into reality. So, what exactly can a bride do to help her happy visions actually come to life?
The Perfect Wedding
DO YOUR HOMEWORK!
A wedding reception is like a research paper. To make for a great one, research has to be done. But before you do any research, you need to focus on finding the right questions, before you can try to find answers. First off, the bride and groom should identify “The Big Question” and then decide on a thesis (an answer) they are both comfortable with.
THE REAL QUESTION IS…
The only real way to be happy with your reception is if all the people around you are happy. The big question, therefore, then should not be “What do I want?” but rather, “What do I want for my guests?”
By formulating this question every time you plan an aspect of your party, you are planning from the guests’ perspective. Planning using the “Big Question” instead of something more selfish and meaningful to only you, will spawn a number of sub-questions that go along with it like, “what do I want my guests to say when they sit down?” and also, “what do I want my guests to say when they walk out the door?”
WHO ARE THESE PEOPLE?
Demographics is everything. Thinking about who is going to be there before you actually plan, will make your reception “the best wedding of all time.” Different people like different things and you have to have a happy medium of what they will like and what you will like too.
BEING A GOOD WEDDING HOST MEANS BEING UNSELFISH –
Realizing that you are trying to accommodate all of your guests’ wishes from a great wedding reception is only the first step. Next, you have to do your research. Your homework is to find what really makes you happy, and also makes every guest attending happy as well. Because wedding receptions happen everywhere everyday, it is safe to say thousands of reception options have been created and your answers are out there. You just have to find them. Using this planning philosophy can work in every area including food, entertainment, music and even the overall look & layout of the decor.
Fun With Design
THINK OF EVERYONE AT YOUR RECEPTION –
Don’t force eating restrictions on your guest. It causes friction.
Let’s apply this unselfish planning thinking from the guests’ perspective to one particular aspect of the reception: The Cake. While you may absolutely love the idea of a classy cream cheese carrot cake, Uncle Charlie may absolutely HATE IT. That doesn’t mean you have to be unselfish and not have carrot cake, it only means you have to think outside of the box. What would my guests like to see in a cake? How can I make everyone happy? In this case, why not TRY WEDDING CUPCAKES. Have you heard of this? You tier up a wedding cake display with many different types of cup cakes, in displayed in the shape of a traditional wedding cake. Everyone, including you and Uncle Charlie is now happy.
Same goes for the seating. Putting older folks close to the DJ is usually a bad idea!
As a wedding DJ specialist in Upstate New York, I tell my clients that if you really want to have your guests look back at attending “the best wedding ever,” keep them in mind as much as yourself. Happiness breeds happiness. Playing your favorite songs is important and fine, but remember to always involve some of your guests’ favorite songs as well-even when they might not involve the same types of musical tastes.
Find the happy medium, it is out there.
CAKE
Speaking of the cake… Here is something else to think about: Try to make the cake as late as possible as this is often a point of exit for many guests. No matter what anyone says, dessert feels like the end and if your reluctant party-goer guests get this feeling, they may leave early!
Wanting to attend a Bridal Show in Albany, NY, but you can’t? Here is our virtual vendor table pitch so you don’t have to leave your seat!
WEDDING DJ SERVICES
Our 15 years of providing DJ services for weddings in the Albany NY area will lead your reception to success. Our number one priority is setting the atmosphere that you want to create. Planning your special day is just as important as the reception itself. Our worksheet process allows you to have a hand in customizing your night. You can spend 5 minutes, or 5 hours – it’s up to you! Whether you want a classy setting or a hot mess shindig, we will help your wedding day vision become a reality.
“Are you looking to bring in the right entertainment for your wedding? Selecting the “right DJ” really means everything to a fun wedding.
We let YOU customize the song selections so you are not stuck with a default playlist that does not represent who you are. You also can customize!
If you want to bring a great “DJ Show” to your reception and wish to book an affordable wedding disc jockey with a huge library of new music & classics, and one who allows you to fully customize the playlist, then we could be right for you!
Thank you! And we would love to talk to you about your wedding, if you are up for a call.
Here is our business card: CALL/TEXT – 518-506-3305 – EMAIL – ken@thedjservice.com.
Thanks for stopping by our “virtual vendor table.” Take a look at these pamphlets here, buddy! You will see that we provide:
• Giant library w/ Billboard Top 100 Hits; 1947-Now
• Extensive DJ/MC experience from 1996
• Option to Customize Your Playlist
• Huge Laser Show
• Uplighting Packages
• Voted Capital Region’s #1 Karaoke KJ
• Radio Personality Experience
• Ring Announcer Experience: WWF / WWE / MMA
• Sports Broadcasting Experience
• Affordable Digital Photography Package
• Many Interactive Events, Dances, & Activities
• Digital Projection & Photo Slide Show Package
• Music Video Package – All tracks with Music Video
• Professional High End Gear; Bose L1 Stick
QUALITY / #1 in The Area – We are quite often ranked #1, voted the best in The Capital Region many years for our services. If you need top quality in music entertainment and disc jockey services for your party in our state’s capital, Albany, New York, look no more! Dance if you want, sing if you dare…
518-506-3305. Affordable Wedding DJs in Cohoes, NY with a huge library of new music & classics. Plus Digital Photography & Lights.
Scratching your head? Do you have a planning-nightmare of wedding or event coming up at, say, The Best Western Albany Airport Inn, The Century House or Michael’s Banquet House, just down the road from Latham Farms and Guptill’s World Famous Rollerskate Rink (where I love to buy my ice cream in the summer)? Do you think that you need “The Ver Best” in music entertainment and disc jockey services for your party in Colonie, New York, due to the crazy guests that you are inviting ???
Why settle for the rest of the cheesy Las Vegas-style gray bearded has-been disc jockeys? DJ Kenny Casanova is “The Bee’s Knees of all DJs and Emcees” & DJ Maria is the area’s #1 female DJs!
As a wedding and party specialist, DJ Kenny Casanova and TheDJservice.com brings to you:
•200,000 song library
•Music Video Package
•Professional Gear Bose L1 Stick & Peavey
•Digital Slideshow Projection
•DJ/MC experience since 1996
DJ Kenny Casanova, slightly insane, but always the main Cohoes NY Wedding DJ
•Voted Capital Region #1 Karaoke DJ
•Radio Personality Experience
•Ring Announcer Experience: WWF / WWE
•Sports Broadcasting Experience
•Karaoke & with huge track library
•Huge Laser Show
•Professional Photography “The DJ Cam”
•Interactive events, dances, & activities
•Very affordable prices!!!
Drop us a line at 518-506-3305, or email us at ken@thedjservice.com. Providing affordable fun, experience, and great music for your special occasion!
LOCAL POINTS IN COHOES – If you live by or are looking to set up a party/celebration near the Mohawk River or the Hudson River, over by the Cohoes Falls, the Mohawk Nation, sight of the Van Schaick Island and Schaick Mansion is located, Simmons Island, to the north by Saratoga Countyor Rensselaer County to the east, by Albany County, the town of Colonie, the town and village of Green Island, Rensselaer County, and the neighboring city of Troy’s Lansingburg neighborhood, the town of Waterford’s hamlet of Northside, by the bridge connecting Cohoes to Waterford, or even by the 112th Street Bridge connecting Van Schaick Island to Troy, NY, …then we may be the right choice for you!
518-506-3305. Affordable Wedding DJs in Mechanicville, NY with a huge library of new music & classics. Plus Digital Photography & Lights.
Worried about what to do, and who to bring in for the special day? Do you have a wedding or event coming up at, say, The Liberty RIdge Farm in Schaghticoke NY and want everything to come off just right?
Do you feel you need quality in music entertainment and disc jockey services for your wedding reception in Mechanicville, New York, due to the foot-tapping and dancing nature of the crazy guests that you are inviting ???
Why settle for the rest of the smarmy gray bearded has-been disc jockeys who love to rock out to the dreaded Chicken Dance? DJ Kenny Casanova is “The Bee’s Knees of DJs and Emcees” & DJ Maria is the area’s #1 female DJs!
#1 Mechanicville NY Wedding DJ
As a wedding and party specialist, we, TheDJservice.com brings to you:
•200,000 song library
•Music Video Package
•Professional Gear Bose L1 Stick & Peavey
•Digital Slideshow Projection
•DJ/MC experience since 1996
•Radio Personality Experience
•Ring Announcer Experience: WWF / WWE
•Huge Laser Show
•Professional Photography “The DJ Cam”
•Interactive events, dances, & activities
•Sports Broadcasting Experience
•Karaoke & with huge track library
•Very affordable prices!!!
CONTACT US !
Do you need more information on how to book DJ Kenny Casanova, DJ Maria or our other fine disc jockies for your wedding or special event?
Drop us a line at 518-506-3305, or email us at ken@thedjservice.com – where we are always providing affordable fun, experience, and great music for your special occasion!
DJ Kenny Casanova is Albany’s alternative to affordable wedding DJs
#1 DJ FOR ALBANY WEDDINGS
(518) 506-3305. Affordable Wedding DJs in Albany, NY with a massive library of new music & classics. Plus, now Digital Photography & Laser Lights.
Do you have an Albany NY Wedding coming up and have been to a number of weddings in the area that were not so good? Do you need top quality in music entertainment and disc jockey services for your party in Albany, New York, at very affordable rates and know that the DJ can “make or break a wedding” more than anybody else? If you know this, then consider us for your Albany NY Wedding. We are not your average Jerry Garcia body-double djs who only play 80’s wedding hits like “Celebrate” and “The Chicken Dance”…
TOP HITS & GREAT CLASSICS: DJ Kenny Casanova & DJ Maria will rock your party with a great blend of today’s hits and all your favorite classics. Let us show you why Kenny Casanova is “The Bee’s Knees of all DJs and Emcees”, and DJ Maria is the Capital District’s #1 female wedding DJ!
As a wedding and party specialist, DJ Kenny Casanova and TheDJservice.com brings to you:
DJ Kenny Casanova – Albany Wedding DJ
•Very affordable prices!!!
•Professional Gear Bose L1 Stick & Peavey
•Digital Slideshow Projection
•DJ/MC experience since 1996
•200,000 song library
•Music Video Package
•Karaoke & with huge track library
•Huge Laser Show
•Professional Photography “The DJ Cam”
•Interactive events, dances, & activities
•Voted Capital Region #1 Karaoke DJ
•Radio Personality Experience
•Ring Announcer Experience: WWF / WWE
•Sports Broadcasting Experience
LOCAL ALBANY COUNTY SERVICES: If you are looking for an affordable & experienced DJ for your wedding reception or party with countless local venue hall relationships, our local Albany County office serves customers from Albany, Alcove, Altamont, Berne, Bethlehem, Clarksville, Coeymans, Coeymans, Hollow, Cohoes, Colonie, Delmar, East, Berne, Feura Bush, Glenmont, Green Island, Guilderland, Guilderland Center, Knox, Latham, Loudonville, McKownville, Medusa, Menands, New Scotland, Newtonville, Preston Hollow, Ravena, Rensselaerville, Roessleville, Selkirk, Slingerlands, South Bethlehem Voorheesville, Watervliet, and Westerlo, all on a regular basis for music entertainment disc jockey mobile DJ services.
CONTACT US TODAY
Please phone or text at 518-506-3305, or justemail at ken@thedjservice.com. Also check out www.theDJservice.com for more information!
