Tag: albany wedding dj

Top 10 Wedding Planning Advice Tip List for Weddings in Albany, NY, or around the world.

If you are planning a wedding around Albany, NY, or anywhere else in the world, this “Top 10 Wedding Planning Advice Tip List” is one that can help. There are a number of tricks you can do when planning a wedding that cost absolutely nothing, in order to bring great success to your special day.

Along with the tips, our DJ Kenny Casanova has provided commentary for each point, explaining some failures he has witnessed in the Albany, NY Capital Region area that could have been avoided with some simple planning.

1) Avoid placing your wedding date on a holiday – this creates a built in competition quandary for your guests and you may find that your wedding is not everyone’s #1 priority.

“I was the disc jockey for a wedding at Malozzi’s in Schenectady, NY once on an actual Halloween night, October 31st. It was really great fun with the Halloween theme and a lot of the people got into the spirit in costumes, but there was a big problem with the selection of the actual date. Two of the grooms good friends could not make it to the reception, because they had children that they wanted to go out for trick-or-treating. The other issue was that the wedding reception was NO CHILDREN, so that it put some adults into a position where they had to pick friends over family. In some cases, family won and they didn’t attend the wedding.”

2) Give plenty of time for the invitation – Some people see that up to 6 months before the event is a good heads up time to RSVP. Others say even more time is essential to the success of your guest list attendance.

“For my own wedding at Birch Hill in the Kinderhook / Schodack area, we had a great turn out. However, about a few weeks before the wedding reception, a cancelation came in after we finalized our numbers and we couldn’t find anyone within that time frame to fill the seats. It’s tough these days to expect people to be able to make it to an event with very little notice.”

3) Don’t force your lifestyle on your guests – If you are vegetarian or vegan, it may not be a good idea to only offer these dishes at your wedding. A good host tries to accomodate their guests desires in order to make them happy, not force something on them. This goes for food as well as music selection.

“If you have ever been to a wedding where the DJ is playing weird music you hate off the bride’s playlist, you know exactly what I mean. I was the DJ at The Edison Club in Rexford, NY once, off Grooms Road passed Clifton Park, and the guests were about ready to kill the bride for wanting death metal as her music of choice for the evening. As much as you may not like it, think mainstream appeal and you as a host will typically keep everyone happy. ”

4) Try and always plan for Saturday Night Weddings – Fridays people sometimes have to work and Sundays people have no day to recover/travel.

“I recently had a Sunday night wedding at the Glens Sanders Mansion in Scotia, NY that ended at 11:00 pm. Many people left early so that they could get home at a reasonable hour because they had to work the next day. This meant people drank less, danced less and missed the cake cutting and some fun activities later on.”

5) Keep the invite list numbers as low as possible – Don’t invite just anyone. Your biggest expense is usually your venue/catering. Keeping your numbers down can save hundreds of dollars with only a handful of guests.

“A huge wedding at Crystal Cove in Averill Park, NY that I was the DJ for had a bride in tears because of the turn out. It seemed that something happened where a bunch of people from work that she only invited out of courtesy no-showed. She learned that they decided to go to CountryFest at Spac in Saratoga Springs, in stead, subsequently costingher about $1,200.”

6) Seat older people away from the DJ – Even if Grandma has a hearing aid and can’t hear well, she sure will hear the DJ if she is placed right by the speakers. She will also want the music turned down to practically nothing.

“I was the DJ for a wedding at The State Room in Albany, NY. For whatever reason, a table was very close to the DJ booth, probably due to overbooking the hall’s capacity. All night, an old woman would give me dirty looks and complain to me that the music was too loud; even during dinner. However, the bride kept coming by and asking me to turn it up.”

7) Have Back Up Plan for outside weddings – whether it is the ceremony or the reception, have a back up plan in case it rains.

“We did a wedding reception once right near The Century House in Latham, NY where I bet they wished they had booked The Century House. Trying to save money, they decided against a tent and a huge rain storm hit. Despite making the best of it, moving the party inside was difficult and cramped.”

8 ) Be careful of allowing your photographer to overshoot – While you may like many photos as possible, shooting too many is pointless and will only make you miss your reception. Signs of Overshooting could include running longer than 45 minutes during cocktail hour, or being pulled out during the dance time of your reception.

“One time at a wedding at The Franklin Terrace in Troy, NY, the photographer hept pulling the bride and groom out of their reception after dinner to take some more shots. As a result, the bride and groom missed a whole lot of the dance time and they were not happy, when the hall was ready to close up on their contracted time.”

9) Create a “Do Not Playlist” for your DJ – This will ensure there are no surprises.

“At a wedding I went to as a guest recently at The Elks Club in Clifton Park, NY, the DJ played the dreaded Chicken Dance, and a bunch of cheesy non-relevent 80’s love song music that the younger couple did not recognize. If they had specified what they didn’t like, maybe it wouldn’t have happened. (BTW – here is a list of 100 modern first dance & slow wedding songs from our site to help with keeping your wedding from sounding like the Delilah Show.)”

10) Do “The Cake Cutting” as late as possible – While the hall may push for the cake cutting immediately after dinner, remember, many people leave right after the cake. The cake cutting also can slow down the flow, when you are trying to get people to dance.

“One time at Michaels Banquet House in Latham, NY, they decided to do the cake right after dinner to try and speed things up. However, after doing so, they lost a huge population of their guest attendance with two hours left. Know this; The cake is a good time for people to sneak out. ”

I hope this list helps you to avoid possible wedding disasters. To see a simplified checklist of this Top 10 List, click here.

…

#1 DJ FOR ALBANY WEDDINGS

(518) 506-3305. Affordable Wedding DJs in Albany, NY with a massive library of new music & classics. Plus, now Digital Photography & Laser Lights.

Do you have an Albany NY Wedding coming up and have been to a number of weddings in the area that were not so good? Do you need top quality in music entertainment and disc jockey services for your party in Albany, New York, at very affordable rates and know that the DJ can “make or break a wedding” more than anybody else? If you know this, then consider us for your Albany NY Wedding. We are not your average Jerry Garcia body-double djs who only play 80’s wedding hits like “Celebrate” and “The Chicken Dance”…

TOP HITS & GREAT CLASSICS: DJ Kenny Casanova & DJ Maria will rock your party with a great blend of today’s hits and all your favorite classics. Let us show you why Kenny Casanova is “The Bee’s Knees of all DJs and Emcees”, and DJ Maria is the Capital District’s #1 female wedding DJ!

As a wedding and party specialist, DJ Kenny Casanova and TheDJservice.com brings to you:

•Very affordable prices!!!
•Professional Gear Bose L1 Stick & Peavey
•Digital Slideshow Projection
•DJ/MC experience since 1996
•200,000 song library
•Music Video Package
•Karaoke & with huge track library
•Huge Laser Show
•Professional Photography “The DJ Cam”
•Interactive events, dances, & activities
•Voted Capital Region #1 Karaoke DJ
•Radio Personality Experience
•Ring Announcer Experience: WWF / WWE
•Sports Broadcasting Experience

LOCAL ALBANY COUNTY SERVICES: If you are looking for an affordable & experienced DJ for your wedding reception or party with countless local venue hall relationships, our local Albany County office serves customers from Albany, Alcove, Altamont, Berne, Bethlehem, Clarksville, Coeymans, Coeymans, Hollow, Cohoes, Colonie, Delmar, East, Berne, Feura Bush, Glenmont, Green Island, Guilderland, Guilderland Center, Knox, Latham, Loudonville, McKownville, Medusa, Menands, New Scotland, Newtonville, Preston Hollow, Ravena, Rensselaerville, Roessleville, Selkirk, Slingerlands, South Bethlehem Voorheesville, Watervliet, and Westerlo, all on a regular basis for music entertainment disc jockey mobile DJ services.

CONTACT US TODAY
Please phone or text at 518-506-3305, or justemail at ken@thedjservice.com. Also check out www.theDJservice.com for more information!

As you may have read in our FAQ section, it has been said that a good rule of thumb is to book your entertainment 6 months ahead of time, when possible.

HOW MUCH TIME DO I REALLY NEED TO BOOK MY DJ OR VENUE? IS SIX MONTHS GOOD ENOUGH?

A Few “Rule Of Thumbs” About Booking Times For A Big Event

With three new venues all on State Street in Albany, there are certainly a lot of options in our area to look at, as far as where to have your wedding. However, that doesn;t mean they will all be available for the date you are hoping for.

Booking your DJ & wedding hall six months ahead of time is a good rule of thumb, but it is not always going to guarantee you will get the exact venue location(s) or the specific DJ that you want. Timing and availability are everything.

Q: IS IT EVER TOO LATE TO CALL? – A: Never! If you have a gig tomorrow and want a DJ last minute, or if your DJ service cancelled on you (those bastards!) …CALL US ASAP!  We have covered a number of weddings for slacker DJ’s who canceled with their bride within one day. We actually work well pinch-hitting. We have always pulled off these last-minute bookings with high accolades!

Q: HOW EARLY SHOULD I PLAN TO BOOK A PARTY/EVENT PROFESSIONAL? – A: The bigger the event, the more advance notice you should give. Sometimes, however, even six months ahead won’t guarantee the specific hall, caterer, or DJ that you really want, so do not delay. Always call ASAP, and work out the details later!

Q: WHAT IS CONSIDERED PRIME TIME FOR A PARTY/WEDDING? – A: The most popular dates are Saturday nights, falling on April thru to November. When you select a Saturday for the day of your event, typical 9-to-5 weekday working guests have all of Saturday morning to arrive, and all of Sunday to get home.

Q: SHOULD I BOOK MY PARTY ON A HOLIDAY? – A: We always suggest staying away from booking on holidays. While you may think that choosing a day that many may have off of work may be the way to go, it also can actually reduce guest availability. A Halloween-themed wedding can be very fun, but if it actually falls on the 31st, some parents will take children out to trick-or-treat. Also, keep in mind that people plan for their day offs far in advance.

Q: WHEN SHOULD I BOOK MY VENUE? – A: The smaller the town, the more time you actually need!!! Only about 24 people can book a Saturday night for one particular venue during “Prime Time.” If you really want a good selection, start a full year ahead, or even 18 months.

Q: WHEN SHOULD I BE BOOKING DJs, PHOTOGRAPHERS, WEDDING PROFESSIONALS? – A: While six months ahead is a good rule of thumb for reserving good entertainment, it’s still always crap shoot, when you really want a particular name DJ, band, or photographer. I have found that at the six month ahead point, sometimes we are already booked, sometimes not.

Many Things to Think about On Selecting Your Actual Wedding Calander Date

1) DATE SELECTION – Before booking your DJ, you really should figure out the right calendar date. The safest dates usually fall between spring and fall and are usually Saturday nights so that your guests have Sunday to get back to work, or recover. However, wedding dates in the North East drop off dramatically after Fall. Think about it. Most brides do not want to drop $10,000 on a party where guests could potentially get snowed in. Booking in this time frame of Spring to Fall on a Saturday night means you usually have to pay full price. This is prime time for halls, catering companies, Disc Jockeys and Bands.

Anytime before May 1st and after November 1st is an easy date to get and could save you money in hall/catering due to discounts.

2) STAY AWAY FROM HOLIDAY/SPECIAL DATE COMPETITION – Make sure your date doesn’t conflict with Thanksgiving plans, as you do not want to compete with other plans that your guests may have. Dates that sound good like Halloween, Christmas and New Years or even the Saturday before Veteran’s Day (so people can turn it into a long weekend) may seem like a good plan, but remember, that means your guests may have these dates for something else and will ultimately not make it to your special day. Always check with family members, parents or other significant people so you know that that there are no conflicts.

For example, a Halloween-themed wedding can be fun, but if it actually falls later in the day to eveneing on the 31st, think about how many parents will not come because they want to take their children out to trick-or-treat.

3) CHURCH & HALL AVAILABILITY – In medium and bigger cities like Albany, NY, with six months advance notice, you generally can find something good, but not always the exact hall you are looking for. In smaller towns, you definitely book the church and/or hall first and much earlier than six months. If there is a popular place that you have in mind, it could be difficult to get the prime time which often is 5:30 pm and after on Saturday, during May thru October. Only about 24 people will grab up a Saturday night for any particular spot during this time frame. And if your town is very small with only one or two places that could hold a decent wedding, reports show that some people may start booking it up even a full year ahead of time, or even 18 months.

When You Should Make a choices on Booking Entertainment

When Should You Book Your Wedding DJ in Albany NY?

1) BOOKING DJs & BANDs – Unless in the rare occasion you have planned the DJ first having one favorite absolutely in mind, usually the hall is booked first. Once you have reception and ceremony locations booked solid, you should go ahead book the entertainment.

From my experience, allowing for six months advance notice isn’t bad when booking a DJ service that has multiple DJs available, but it is a a roll of the dice when you are specifically trying to book one particular DJ name from one particular entertainment company for your wedding.

I find that at the six month point mark, 50 percent of the time I am already booked when a bride is requesting me by name.

2) BOOKING PHOTOGRAPHERS – Using the same rules as above with booking the DJ, from my experience, six months advance notice isn’t horrible when booking a photography, but it is a crap shoot when you are specifically trying to book one particular photographer by name for your special day.

3) BOOKING PRIME TIME SLOTS – For entertainment booking like Disc Jockeys and bands during the prime time season of spring to fall on a Saturday night, the early birds start planning in the fall for next early spring or summer and they usually get who they want. People who wait until after the new year sometimes grab who they want, but it doesn’t always work out that way.

If you are looking at a Friday or a Sunday party and/or in the ealry spring or later in fall, less booking advance time maybe needed. (You also can often save some good money as well. Make sure and ask for a discount as halls and entertainment companies often will give you something for filling empty spots or time slots that don’t fall into the prime time category!)

HOW TO MAKE CANDLE PLACE CARDS

Place cards…. They are the little folded business-card-looking thingies with the guests’ names directing them to their assigned table. At a recent wedding that I was the DJ for the bride and groom decided to go a different route, as discussed in another one of my recent blogs Themed Place Cards at http://thedjservice.com/2010/07/themed-alternatives-to-wedding-place-cards/.

At this reception, they decided to trade in the paper for fire. They used little tea lights in votive candle holders with the printed names on each one. It was really cool to see everyone surround the table and look for their candles! Then, on by one, each person carefully brought their little candle keepsake to their destination table.

When purchasing the following materials, it is very important to use tealights in place of the actual votive candles that often come with the holders. Using actual candles will result in the outside to hot to the touch. Tealights will getting warm but will not be uncomfortable to hold as the guests bring the place card alternative back to their table.

INSTRUCTIONS FOR DIY CANDLE PLACE CARDS

MATERIALS NEEDED:  Tealights /tea light candles (enough for each couple), Plain glass votive holder (Candle holder cups), light -medium weight transparent vellum (thin paper is best), Laser printer, double-sided tape roll;

1) Get the proper measurements…. Measure the votive candle holders to determine the height and length around the cup. Make a template of the shape of your label. Note that even the most plain votive holders will have a slight curvature, so expect the template to be in an arch-like shape.

2) Set up the template… Set up Microsoft Word or PhotoShop so that you can space your guests names and your actual table numbers the right distance. You can probably get about three templates to a page with room to spare.

3) Print out the sheets… Use the template you made in step one to cut the right shape out of the larger sheets of vellum. Organize the labels, as you set them aside after printing.

4) Open shop… Set up a big workstation with all your materials at a table and make sure to enlist help. Even one extra person will cut your time in half, or more! Wrap each printed label around the votive and trim accordingly. Depending on your printer, you make need to be careful that the ink is dry, and you do not smudge the names during this process. When the label is lined up correctly, it will lay out smooth and flat. Apply the double-sided tape and put aside.

5) Quality control… Keep all the candles in front of you. This will allow for an overall consistent appearance of the candles and give also it you a preview of what they will look like all lined up at the wedding.

Make sure to light candles no more than 30 minutes before your guests come to pick them up to ensure long lasting light.

(PHOTO CREDIT – http://www.weddingwindow.com )

…And now for a little motivation!

Last year was a rough one. The holidays are finally behind us now. We have opened our presents, made our returns, made our resolutions and probably already broke them. A bunch of celebrities died. A bunch of Hatchimals didn’t hatch. BUt we made it through all of that, somehow regardless.

Now it is time to get back to reality. For some of us, the big wedding is only around the corner and waiting to plan because it could bring some headaches is a bad idea.

I too often hesitate to do something that can be stressful. Hell, sometimes I sit in the parking lot of the gym and fiddle with my phone, because I know the gym is going to hurt a little. However, if we take this approach with planning a wedding, it could impact the success of your wedding in the long run.

IT IS TIME TO PLAN YOUR WEDDING NOW!

In other places throughout this blog, I posted information that encouraged you to plan six months or more ahead of time to book your DJ, and up to a full year ahead of time to secure your hall/catering service. That means if you are planning on getting married in the prime time availability slots; summer on a Saturday might, you really need to start moving now!

Yoda once said, “There is only do, or do not.”

If you wait until the last minute, you may have to settle for something you do not really want for your special day. Last week in the Albany NY area, we already had days with about 3 to 5 wedding inquiries, speaking with anxious, but prepared brides looking to secure particular dates. They could be competing for day with a location that you have in the back of your head, or a vendor that would fit you perfectly.

Even with four DJ’s at TheDJService.com, we have already seen conflicts on dates and may have to turn a few couples away. There are only so many good companies servicing the Albany & Troy, Saratoga Springs & Schenectady NY area. Get a move on it!

If you start planning now and you will be all good! Just pick up the phone and call.

Albany NY Wedding DJ

518-506-3305. Affordable Wedding DJs in Albany, NY with a huge library of new music & classics. Plus Digital Photography & Lights.

No clue what to do? Do you have a planning-nightmare of wedding or event coming up at, say, Crown Plaza or Westurn Turnpike Golf Banquet Hall? Do you think that you need top quality in music entertainment and disc jockey services for your party in our state’s capital, Albany, New York, due to the dance-crazed friends and family that you are inviting ???

Why settle for the rest of the cheesy Las Vegas-style gray-bearded Grateful Dead disc jockeys? Kenny Casanova is “The Bee’s Knees of all DJs and Emcees” & DJ Maria is the area’s #1 female DJs!

OUR SERVICES & WHAT WE CAN BRING TO YOUR PARTY:

•200,000 song library
•DJ/MC experience since 1996
•Voted Capital Region #1 Karaoke KJ
•Radio Personality Experience
•Ring Announcer Experience: WWF / WWE
•Sports Broadcasting Experience
•Karaoke & with huge track library
•Huge Laser Show
•Professional Photography “The DJ Cam”
•Interactive events, dances, & activities
•Digital Slide Show
•Music Video Package
•Professional Gear Bose L1 Stick & Peavey
•Very affordable prices!!!

CONTACT US NOW FOR BOOKINGS IN AND AROUND ALBANY!

Drop us a line at 518-506-3305, or email us at ken@thedjservice.com. Providing affordable fun, experience, and great music for your special occasion!

Check out www.theDJservice.com for more information!